DIN (Director Identification Number) can be described as a unique identification (UID) number much like the Aadhaar number. This one too is issued by the central government and is allotted to individuals who are looking to become a director of a company or is already an existing director of a company. This unique identification number (UID) will remain valid for a lifetime. All the information pertaining to the directors are updated in a central database and maintained over there and this is done through the DIN.
The specialty of DIN is that it would belong to one person even if she or he were a director at more than one company. Even in case if she or he left a company and joined another one this number would stay with her or him.
Why is DIN necessary?
The DIN is needed in order for a director to sign on returns, applications, and information that may be related to a company and is supposed to be submitted by the company as per some law. The DIN is normally mentioned below the signature of the director in such cases.
How to get DIN in India?
An important part of the process of getting DIN in India is to apply for the same. If any directors of the company intend to obtain Director Identification Number (DIN) in India, he shall have to make application in eForm DIR-3 through online on MCA portal.
For this, you would need to fill out a form electronically. Then you need to sign it electronically and upload it on the official portal of MCA21 (Ministry of Corporate Affairs). The link is http://www.mca.gov.in/mcafoportal/login.do. There are certain documents that need to be attached to the DIR 3 form such as your photograph, your identity proof, your residence proof, and verification. Now, under verification you would need to provide the following information:
In case you are not an Indian citizen you would have to submit your passport as the identity proof.
Your photograph, proof of residence, and proof of identity need to be attested by a chartered accountant, a cost accountant, or a company secretary. It is also essential that the professional doing the honours is a full-time professional.
As far as foreign nationals are concerned the attestation can be done by a foreign public notary or the Consulate of the Indian Embassy.
Once you have uploaded DIR 3 you would need to pay the fee at the next window screen. It needs to be paid via net banking, NEFT (National Electronic Funds Transfer), and credit card. You will not be allowed to make the payment manually.
After you have paid the application fee and submitted the application an application number would be generated by the system. And DIN Allotment Letter will send to the respective person. The application will be processed by the national government and a decision will be taken on approving or rejecting it.
In case your application has been approved you will receive communication from the central government having made the application.
In case the application has been rejected you shall also come to know of the reason of rejection through an email. The reason behind your rejection would also be put up on the website. You will be given 15 days in order to correct the reason. In case you are able to accomplish that particular goal you will be allotted your DIN else your application would be declared invalid by the central government.
You also need to inform all the companies where you are working as a director your DIN within a month of getting it. You would also need to inform the ROC (Registrar of Companies) within 15 days of having intimated your company/ies.