Maintaining Statutory Registers

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Maintaining Statutory Registers

Maintaining Statutory Registers

The Registers need to maintained and updated eventually and should be kept at the Registered Office of the Company. Some of the Registers are required to be kept open for inspection by Directors, Members, Creditors and by other persons. A Company is required to provide the extracts from the Registers, if demanded by Directors, Members, Creditors and by other persons on payment of specified fees.
As we are aware of the fact that the world is moving towards a paperless system thus, the makers of the Companies Act, 2013 have also initiated a step towards it by allowing companies to maintain these registers electronically. We Businesswindo.com have made efforts for the automation of the statutory registers wherein we would be giving a online platform to the users to prepare and maintain the registers under the new act in electronic form for their respective companies.

REGISTERS TO BE MANTAINED

  1. REGISTER OF MEMBERS (MGT-1)
  2. REGISTER OF DEBENTURE HOLDERS /OTH. SECURITIES HOLDERS (MGT2)
  3. REGISTER OF RENEWED AND DUPLICATE SHARE CERTIFICATES.(SH-2)
  4. REGISTER OF SWEAT EQUITY SHARES (SH-3)
  5. REGISTER OF EMPLOYEE STOCK OPTIONS (SH-4)
  6. REGISTER OF SHARES OR OTHER SECURITIES BOUGHT-BACK (SH-10)
  7. REGISTER OF CHARGES (CHG-7)
  8. REGISTER OF LOANS, GUARANTEE, SECURITY AND ACQUISITION MADE BY THE COMPANY (MBP-2)
  9. REGISTER OF INVESTMENTS NOT HELD IN ITS OWN NAME BY THE COMPANY(MBP-3)
  10. REGISTER OF CONTRACTS WITH RELATED PARTY(MBP-4)
  11. RECORD OF PRIVATE PLACEMENT(PAS-5)
  12. REGISTER OF DEPOSIT ACCEPTED/ RENEWED

REGISTERS TO BE MANTAINED

  • Records have to be maintained in the same formats and in accordance with the Act or rules.
  • Information shall be adequately recorded for future reference.
  • Records are capable of being dated and signed digitally wherever it is required.
  • Records once dated and signed digitally, shall not be capable of being edited or altered
  • Records shall be capable of being updated

Who is responsible for security of electronic records?

Managing Director, Company Secretary or any officer of the Company as authorized by the Board is responsible for security of electronic records.

Company should also intimate ROC annually- Name of service provider, internet protocol address of service provider, location of service provider, cloud address (if the books are maintained on cloud). Maintenance of Records Electronically

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