The Registers need to maintained and updated eventually and should be kept at the Registered Office of the Company. Some of the Registers are required to be kept open for inspection by Directors, Members, Creditors and by other persons. A Company is required to provide the extracts from the Registers, if demanded by Directors, Members, Creditors and by other persons on payment of specified fees.
As we are aware of the fact that the world is moving towards a paperless system thus, the makers of the Companies Act, 2013 have also initiated a step towards it by allowing companies to maintain these registers electronically. We Businesswindo.com have made efforts for the automation of the statutory registers wherein we would be giving a online platform to the users to prepare and maintain the registers under the new act in electronic form for their respective companies.
Managing Director, Company Secretary or any officer of the Company as authorized by the Board is responsible for security of electronic records.
Company should also intimate ROC annually- Name of service provider, internet protocol address of service provider, location of service provider, cloud address (if the books are maintained on cloud). Maintenance of Records Electronically